Total Time-to-Fill Calculator with Attrition

Are you ready to optimize your hiring strategy and take the guesswork out of workforce planning? Our Total Time-to-Fill Calculator is designed to help you gain actionable insights into your recruitment process. By accounting for hiring targets, attrition, and stage-specific timelines, this tool gives you a clear picture of what it takes to meet your hiring goals efficiently. Whether you’re a business leader, HR professional, or recruiter, this calculator will empower you to streamline your efforts, identify potential bottlenecks, and make data-driven decisions. It’s quick, easy, and built to help you succeed. Let’s get started!

Let’s say you’re a hiring manager at a company that needs to fill 15 positions over the next 60 days. Here’s how you can use the calculator:

  1. Enter Hiring Requirements:
    • Input the number of Net New Hires Needed as 15.
    • Enter your Current Workforce Size, for example, 120.
    • Estimate the Monthly Attrition Rate, such as 5% (an average for many industries).
    • Set your Hiring Timeframe to 60 days.
  2. Adjust Candidate Stages:
    • Use the sliders to set the number of days candidates typically spend in each stage. For example:
      • Job Posting: 7 days
      • Application Review: 3 days
      • Interview with Manager: 2 days
      • Background Check: 5 days
      • Offer & Acceptance: 3 days
      • Onboarding & Training: 7 days
  3. Calculate Results:
    • Click the Calculate button to generate results. The calculator will show:
      • Your Total Hiring Target (including attrition adjustments).
      • The Initial Candidate Pool Required to meet your hiring goals.
      • A breakdown of the Daily Throughput Needed for each stage.
      • The Average Time-to-Fill per Candidate in days.
  4. Next Steps:
    • If your results flag high-volume or high-speed hiring needs, you’ll see a recommendation to request a demo for recruitment solutions.
    • If you’re on track, you’ll get a prompt to subscribe to our newsletter for additional hiring tips and resources.

This example demonstrates how simple and effective the calculator is. Try it now and see how you can take your hiring strategy to the next level!

Enter your hiring requirements and stages:





Average Days per Candidate at Each Stage







Your results will appear here.

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The Total Time-to-Fill Calculator is a tool designed to help HR professionals, recruiters, and business leaders estimate the time and resources needed to meet hiring goals. By accounting for factors like attrition, hiring timeframes, and recruitment stages, it provides actionable insights into your recruitment process.

This calculator is perfect for:

  • HR Professionals: To plan recruitment timelines.
  • Recruiters: To set realistic expectations for hiring targets.
  • Business Leaders: To evaluate workforce planning strategies and attrition impacts.

The calculator uses your inputs—such as the number of hires needed, workforce size, attrition rate, and timeframes—to estimate:

  • The total hiring target (including attrition adjustments).
  • The number of candidates needed at the top of the funnel.
  • Daily throughput requirements at each recruitment stage.
  • The average time-to-fill per candidate.

You’ll need to provide:

  • The number of Net New Hires Needed.
  • Your Current Workforce Size.
  • The Monthly Attrition Rate (%) for your company.
  • The Hiring Timeframe (days).
  • The average number of days candidates spend in each recruitment stage (e.g., Job Posting, Background Check).

The calculator combines your input data with drop-off rates at different recruitment stages to estimate:

  • The total candidate pool needed.
  • The daily candidate throughput required for each stage.
  • The average time-to-fill based on stage durations.

The accuracy depends on the data you provide. Use realistic values for your business to get reliable results. The tool is designed to provide estimates, so some variance is expected depending on specific conditions in your organization.

It takes less than 2 minutes to complete the form and generate results. The user-friendly sliders and default values make it quick and straightforward to use.

If the calculator flags your hiring process as high-volume or high-speed, it will recommend requesting a demo of recruitment solutions tailored to your needs. You can click the Request a Demo button to connect with a representative.

If your results indicate that your hiring process is efficient, the calculator will recommend subscribing to our newsletter to receive additional hiring tips, updates, and best practices.

Yes! You can adjust your inputs and recalculate as many times as you’d like. This flexibility allows you to experiment with different scenarios and find the best strategy for your recruitment needs. Refresh the page in-between calculations, or open multiple tabs to compare results.

Absolutely! The Total Time-to-Fill Calculator is free to use and doesn’t require any personal information to get started.

Your input data is not stored or shared. It is used solely for the calculations displayed on your screen.

Yes, you can share your results with your team by copying the data or taking a screenshot. Sharing your findings can help align your team around realistic hiring goals and timelines.

Simply scroll up to the form, fill in the fields, and click Calculate. Your results will appear instantly, along with tailored recommendations to optimize your hiring process.